Bodeker Scientific Ltd
Alexandra, Otago
Part-time

$50,000 - $65,000 per full-time equivalent

About Us

Bodeker Scientific is an independent research organisation recognised domestically and internationally for its expertise in atmospheric and climate research. We focus on conducting high-quality research within the time and financial constraints imposed by our research contracts. To achieve this goal, decision-making within the company is inclusive with an emphasis on personal responsibility. We are a small and tight-knit team, with team members taking on multiple responsibilities and working cohesively to ensure the smooth running of the company.

 
About the Role

We are looking to hire an Office Manager & Executive Assistant, who will be responsible for all administration-related tasks to support the Managing Director and Research Scientists.

This role is primarily to cover maternity leave. You will begin on 1 May 2023, working 1 day (5 hours) per week, to receive training and work side-by-side together with the current Office Manager/Executive Assistant. This is to ensure you receive all the knowledge you’ll need for this dynamic and varied role. From approximately 26 July, you will then be working independently 5 days (25 hours) per week for approximately 6 months while the current Office Manager/Executive Assistant is on maternity leave. It is expected there will be the opportunity for you to then continue working longer-term, part-time after the maternity leave is completed, subject to negotiation.

It is expected that the working hours for this role would be 5 hours per day, from approximately 9:00am to 14:30pm with a 30-minute lunch break, but this is subject to flexibility to suit your schedule.

Given that this role is 25 hours per week, the actual salary will be in the range of $33,000 to $45,000. You will be required to work from the Bodeker Scientific offices in Alexandra.

Responsibilities include:

• Ensuring the office operations at Bodeker Scientific run smoothly

• Management of bill payments, reconciliation, and invoice production/dissemination

• Completing and filing GST returns

• Overseeing company finances, including preparing financial reports and financial reviews for team meetings

• Tracking of company financial projections and tracking project budgets and costs

• Management of all aspects of HR, including preparing employment contracts and payroll

• Personal Assistant duties to support the Managing Director

• Organising functions as needed

• Maintaining the company website and social media channels

• Management of contracts and subcontracts, and the administration knowledge hub

• Assisting with the project management of research projects and programmes, including management of hours and non-personnel costs allocated to projects

• Assisting with the development of funding proposals, and preparation of reports and scientific publications

• Ensuring Bodeker Scientific complies with legal requirements for company health and safety

Essential Skills & Attributes

• 5+ years’ experience in a similar administration role

• Highly proficient with Microsoft Word and Excel, and computer literate

• Excellent verbal and written communication skills

• Excellent interpersonal skills

• Detail-orientated and highly accurate

• Fast learner

• Very organised

• Trustworthy, enthusiastic, and a team player

Preferred Skills

• Experience with using Xero

• Experience with HR duties and systems

• Proficient with Microsoft PowerPoint

• Experience with using Google Suite

• Experience with using project management and knowledge hub tools such as Atlassian’s Jira and/or Confluence

• Administration and/or research assistant experience in a scientific research environment would be an advantage

To apply, please email your CV along with a cover letter explaining why you would be a good candidate for this role to Annabel (annabel@bodekerscientific.com). Please include two referees in your application.

The deadline for applications is noon Friday 14 April 2023.